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Author Guidelines

These guidelines for authors are based on the White Paper of the Council of Scientific Editors on the Compliance of the Principles of Integrity of Publications in Scientific Journals, Updated Version 2012 and the ICMJE Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals, December 2016.

Goals and objectives of the journal “Ophthalmology in Russia”

The main objective of the journal “Ophthalmology in Russia” is to bring to light the latest achievements in the field of ophthalmology and promote the scientific and practical qualifications of researchers and ophthalmologists.

The scientific concept of the journal presupposes the publication of modern achievements in all fields of ophthalmology, including paediatric ophthalmology, as well as in other branches of medicine, concerning scientific and practical research in the field of genetics, endocrinology, dermatology, rheumatology, etc. Such a wide thematic coverage allows the range of possibilities for the diagnosis and treatment of ophthalmic patients to be expanded.

The journal also publishes reviews and articles of a theoretical nature covering the work of both domestic and foreign ophthalmologists, reflecting the main trends in the development of ophthalmic science, as well as synopses of basic clinical, molecular biological and genetic studies in ophthalmology.

The editorial position is that the journal should be useful both for ophthalmologists engaged in basic research, as well as for doctors and practitioners.

A significant function of the journal is to report the results of past congresses and conferences in Russia and abroad, as well as to disseminate information received from dissertation defence councils, meetings of ophthalmological societies, reviews of periodic ophthalmological publications, monographs, methodological recommendations and educational literature.

The editorial board of the journal “Ophthalmology in Russia” has great respect for the points of view of the authors it publishes. Any discrepancy between the views of authors and members of the Editorial Board can be a subject of discussion on the pages of the journal, thus helping to deepen knowledge and improve the quality of ophthalmological practice.

The journal accepts for publication original articles, reviews, descriptions of clinical cases, results of experimental studies, statistical reviews and presentations of epidemiological data.

The journal accepts materials from graduate students, internal and external doctoral candidates, specialists and experts in this field.

I. Recommendations for authors prior to submitting an article

The submission of an article to the journal “Ophthalmology in Russia” implies that:

- the article has not been previously published in another journal;

- the article is not pending publication in another journal;

- all co-authors agree with the publication of the present version of the article.

Prior to submitting an article for review, please ensure that the file(s) contain(s) all the necessary information in Russian and English, the sources of information placed in the figures and tables are indicated and all citations have been correctly formatted.

The editors of Ophthalmology recommend that authors use the following checklists and charts developed by international organisations in the field of health (EQUATOR, Enhancing the Quality and Transparency of Health Research) when preparing original articles and other materials.

When preparing articles that reflect the results of randomised clinical trials - “CONSORT 2010 checklist of information to include when reporting a randomised trial”.

When preparing articles that reflect the results of non-experimental studies - “Strengthening the Reporting of Observational Studies in Epidemiology (STROBE) Statement: guidelines for reporting observational studies”

When preparing systematic reviews - “PRISMA (Preferred Reporting Items for Systematic Reviews and Meta-Analyses)"

When preparing descriptions of clinical cases -  “CARE Guidelines: Consensus-based Clinical Case Reporting Guideline Development“

When preparing articles reflecting the results of qualitative research - “SRQR (Standards for Reporting Qualitative Research)"

When preparing articles reflecting the results of Predictive Research - "STARD 2015: Updated List of Essential Items for Reporting Diagnostic Accuracy Studies"

On the front page of the article should be placed (in Russian and English):

i. Name(s) of author (s)

The authors are those people whom the research group have identified as the main participants in the presented work, and who have agreed to take responsibility for their work. In addition to taking responsibility for their part of the work, authors should indicate how each of the co-authors is responsible for other parts of the work.

The journal “Ophthalmology in Russia” accepts the following criteria of authorship:

1. Substantial contribution to the conceptualisation and design of the research, data collection or data analysis and interpretation;

2. Preparation of the article or its critical revision in terms of meaningful intellectual content;

3. Final approval of the version of the article for publication.

People who are not authors of the article should not be included in the list of authors. The names of people who are not authors, but who provided other support, should be indicated in the “Acknowledgments” section.

In Russian, when specifying the authors of the article on the title page, the initials should be indicated preceding the surname; when providing information about the authors and in the bibliographic lists, initials should be indicated after the surname.

In English, when specifying the authors of the article, the format “First name, Initial, Patronymic, Surname” (Ivan I. Ivanov) should be used. Surnames in English should be indicated in accordance with a foreign passport or as was indicated in previously published articles. If the author does not have a foreign passport and / or publications, transliteration of the first name and surname should be done according to the BSI standard.

ii. Information about author(s)

This section lists title, position and other honorifics.

iii. Author affiliation

Affiliation includes the following data: full official name of the organisation, full postal address (including postcode, city and country). Authors should indicate all the workplaces relevant to the study.

If authors from different institutions took part in the preparation of the article, the affiliation of each author to the particular institution should be indicated using superscript.

The official English-language name of the institution should be used for the information block in English.

iv. Article title

The title of the article in Russian should fully correspond to the content of the article.

The English-language title should be literate from the point of view of the English language at the same time as fully corresponding to the Russian-language title.

v. Abstract

The recommended volume of the structured annotation is 250-300 words.

 The abstract should contain the following sections: Aim, Methods, Results, Conclusion.

The abstract should not include terms introduced for the first time, abbreviations (except for generally well-known) or references to literature.

vi. Keywords

Keywords should consist of five to seven terms relevant to the topic of the article. It is desirable that the keywords supplement the abstract and title of the article.

vii. Acknowledgments

This section indicates all sources of research funding, as well as acknowledging people who participated in the work on the article, but are not its authors. Participation in the work on the article implies: recommendations for improving the research, providing space for research, departmental control, obtaining financial support, singular analyses, provision of reagents / patients / animals / other materials for research.

viii. Conflict of interest

Conflict of interest is defined as the condition under which people come into internal conflict or when there are competing interests that can influence the adoption of the editorial decision. Conflicts of interest can be potential or conscious, as well as actually existing. Objectivity can be affected by personal, political, financial, scientific or religious factors.

Author are obliged to notify the editor about any real or potential conflict of interest by including information on the conflict of interests in the relevant section of the article.

If there is no conflict of interest, this must also be explicitly stated by the author(s). For example: “The authors declare no conflict of interest.”

ix. Article text

The journal adopts the IMRAD format (Introduction, Methods, Results and Discussion)

x. Figures

Figures provided should be of good quality and at a resolution suitable for printing.

All figures must be accompanied by captions.

The caption must be duplicated in English.

Figures are to be numbered in Arabic numerals according to the order in which they appear in the text. If there is only one figure in the text, then it is not numbered.

References to the drawings are made as follows: “Figure 3 indicates that ...” or “It is indicated that ... (Figure 3)”.

The caption should include the sequential number of the figure and its title. It should be left-aligned: Fig. 2. Description of vital processes

No full stop appears after the caption.

Russian translations should be placed after the captions.

xi. Tables, diagrams, graphs

Tables provided should be of good quality and at a resolution suitable for printing. It is preferred tables that tables be presented in a form suitable for editing, not scanned or in the form of drawings.

All tables must have appropriate titles.

The title and content of the table must be duplicated in English.

Tables are to be numbered in Arabic numerals according to the order they appear in the text. If only one table appears in the text, then it is not numbered.

References to the tables are made as follows: “Table 3 indicates that ...” or “It is indicated that ... (Table 3)”.

The title of the table includes the sequential number of the table and its title.

Left-aligned: Table 2. Description of vital processes

No full stop appears after a table caption.

A Russian translation of the table title should be placed following the English title.

xii. Screenshots and photographs

Photos, screenshots and similar illustrations should be downloaded separately in a special section of the form for submitting an article in the form of files in *.jpeg, *.bmp, *.gif format (*.doc or *.docx formats should be used if notes are attached to the additional images). The image resolution should be 300 dpi or greater. Image files must be assigned a name corresponding to the number of the figure in the text. In the description of the file, a separate caption should be provided, which should match the name of the photo placed in the text.

xiii. Footnotes

Footnotes are numbered with Arabic numerals, and positioned at the bottom of the page to which they apply. Footnotes can include: links to anonymous sources on the Internet, links to textbooks, tutorials, GOSTs, statistical reports, articles in social and political newspapers and magazines, author’s abstracts, dissertations (if there is no way to quote articles published on the results of a dissertation study) as well as author’s comments.

iv. Bibliography

The journal uses the Vancouver citation format, according to which the source is referred to square brackets; subsequent reference to sources in the bibliography is made in the order in which they were mentioned in the text.

The bibliography should only include peer-reviewed sources (i.e. articles from scientific journals and monographs) mentioned in the text of the article. Abstracts of dissertations, dissertations, textbooks, teaching aids, methodological aids, abstracts, collections of scientific papers, GOSTs, information from sites, statistical reports, articles in socio-political newspapers and on websites and blogs should not be included in the bibliography. If it is desired to refer to such information, this should be done via a footnote.

When describing a source, its DOI should be specified if available.

References to articles accepted for publication but not yet published should be marked with the words “in press”; authors must obtain written permission to refer to such documents and confirm that they have been accepted for publication. Information from unpublished sources should be marked with the words “unpublished data / documents”; the authors must also obtain written confirmation for the use of such materials.

When making reference to journal articles, the publication year, volume and issue number as well as relevant page numbers must be indicated.

All authors must be represented in the description of each source.

The links should be verified and the output data checked on the official website of the journals and / or publishers.

It is necessary to translate / transliterate the bibliography into English. Following the description of the Russian-language source at the end of the reference after the English translation, the source language should be indicated: (In Russ.).

When transliterating author names and surnames, as well as journal titles, the BSI standard should be referred to.

Formulation examples

References to articles from foreign sources:

1Surname I.I., 2Surname I.I. Article Title. Name of Journal. Year; Volume (Number): 00-00. DOI: 10.13655 / 1.6.1234567.

References to monographs in a foreign language:

pp. 1-3 authors:

1st Surname I.I., 2Surname I.I. Book Title. Number of Reprint. City: Publishing House; Year of publishing. No. of Pages.

Designation of editor or originator:

1Surname I.I., 2Surname I.I., 3Surname I.I. Editors. Title. Number of Reprint. City: Publishing House; Year of publication. No. of Pages.

Chapter from a monograph or collection:

1Surname I.I. 1Title. B: 2Surname I.I, Editor. 2Title. Number of Reprint. City: Publishing House; Year of publication. No. of Pages.

The titles of journals and monographs are shown in italics with full stops placed after the initials. There is no comma between an author’s surname and initials.

In general, the structure of a reference to an article should appear as follows:

Authors (transliteration). [Translation article title into English in square brackets]. Name of Russian-language source (transliteration). Publisher’s imprint with the designation in English or digital-only. Indication of the language of the article (in Russ.)

In general, the structure of a reference to a monograph should appear as follows:

Authors (transliteration). [Translation of the monograph title in square brackets]. Imprint: if it is an organisation, the place of publication should appear in English; if the publisher has its own imprint, this should be transliterated (indicating in English that it is a publishing house). No. of pages.

1Surname I.I., 2Surname I.I. [Translation of article title].Transliteration of journal name = Official name in English. Year; Volume (Number): 00-00. DOI: 0000-0000 (In Russ.)]

1Surname I.I. [Translation of the monograph title].City: Izdatelstvo; 2000. Pages (In Russ.)]

Links to Internet resources:

Note: specific links must be provided for all online materials that are mentioned in the article. Links to the main page are not informative and do not provide an opportunity to check the information.

Title of the material on website. Name of Site; 2016 [updated 19 October 2016; cited October 30, 2016]. Available: http://www.example.com

II. How to submit an article for consideration

The manuscript of the article must be sent to the editor via online form. ЗThe file with the article that is uploaded to the system should be presented in Microsoft Word format (having the extension * .doc, * .docx, * .rtf).

III. Interaction between journal and author

The editorial staff of the journal will correspond with the responsible (corresponding) author; however, if the authors wish, emails can be copied to all authors for whom an e-mail address is indicated.

All articles submitted to the journal “Ophthalmology in Russia” are preliminarily checked by the responsible secretary of the journal for their compliance with formal requirements. At this stage, the article can be returned to the author(s) for revision with a request to eliminate errors or add missing data. The article may also at this stage be rejected due to its inconsistency with the purposes of the journal, lack of originality or low scientific value.

Following the preliminary check, the responsible editor submits the article to the reviewers, specifying the timing of the review.

In borderline cases, the editor may involve several more specialists in the review process, as well as the editor-in-chief.

With a positive conclusion of reviewers, the article is transferred to the editor for the preparation for the press.

When making a decision on the completion of an article, the comments and remarks of the reviewer are transmitted to the author. The author is given two months to resolve issues raised in comments. If, during this period, the author has not notified the editorial board about the planned actions, the article will be removed from the publication queue.

Should a decision be taken to refuse publication of an article, the appropriate decision will be sent to the corresponding author.

The final (authoritative) version of the layout is sent to the responsible (corresponding) author of the article accepted for publication, who is obliged to verify it. A response is expected from the authors within a period of two days. Should no response be received from the author, the article is considered to have been approved.

IV. Procedure for reviewing the decisions of the editor / reviewer

If the author does not agree with the opinion of the reviewer and / or individual comments, he or she has the right to challenge the decision. In order to do this, the author must:

- correct the manuscript of the article according to the justified comments of reviewers and editors;

- clearly state his or her position regarding the issue under consideration.

The editors will facilitate the re-submission of manuscripts that could potentially be accepted, but have been rejected due to the need to make significant changes or to collect additional data; the editors are ready to explain in detail what needs to be corrected in the manuscript in order for it to be accepted for publication.

V. Editorial actions in case of detection of plagiarism, fabrication or falsification of data

In case of detection of scientific misconduct, i.e. plagiarism, fabrication or falsification of data on the part of the author, the editors are guided by COPE rules.

By “misconduct”, Ophthalmology Journal refers to any actions taken by individual scientists, including improper handling of objects of study or intentional manipulation of scientific information whereby it ceases to reflect the observed studies, as well as scientific behaviour that does not correspond to accepted ethical and scientific standards.

However, the journal “Ophthalmology in Russia” does not include under the term “misconduct” honest errors or discrepancies that have arisen during the process of carrying out, interpreting or evaluating research methods or results.

VI. Correction of errors and recalling of articles

If errors are found in the text that affect its perception but do not distort the stated results of the study, they can be corrected by replacing the pdf file of the article and pointing out the error in the article file and on the article page on the journal’s website.

If an error is found in the text that distorts the results of the research, or if plagiarism or misconduct is detected on the part of the author(s) that relates to the falsification and / or fabrication of data, the article can be withdrawn. Initiator of article reviews can include editorial staff, authors, organisations or private individuals.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor)
2. Manuscript file format is Microsoft Word (has the extension *.doc, *.docx, *.rtf).
3. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in "For Authors" section.
4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end. The manuscript does not exceed 25 000 characters, including spaces.
5. Number of sources in the bibliography does not exceed 60 (for review) and 20 (for all other articles types). References formatted in compliance with the requirements specified in "References list guidelines".

6. All the required supporting documents will be submitted together with the manuscript. The list of supporting documentrs include scanned originals of the filled license agreement and cover letter in pdf:

   • A cover letter signed by all authors.

Copyright Notice

Authors who publish with this journal agree to the following terms:

1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

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